Coworking spaces have changed the shape of the modern work environment, providing flexibility and making it easy for professionals from different fields to come together as a community. Interaction and engagement are a core part of any coworking space, helping to nurture a strong community. Talking to people, sharing ideas, and collaborating can enhance your experience and maximize the value you get from the space.

It is important to know the do’s and don’ts of coworking spaces. Knowing these strict etiquette guidelines helps keep the surroundings productive and running smoothly.

The 5 No’s of Coworking Spaces

Here are the 5 no’s avoided in a shared workspace:

1. No Excessive Noise

Problem: Loud conversations, phone calls, or device notifications can disrupt others’ concentration. Capital One’s Work Environment Survey revealed that 90% of office professionals perform better in well-designed workspaces, highlighting the need for a thoughtful, distraction-free environment. Similarly, Harvard Business Review found that employees satisfied with their physical environment are 16% more productive and 30% more attracted to their employer, emphasizing the role of workspace quality in productivity and retention. Being mindful of noise helps create a more focused and efficient coworking space for everyone.

Solution: Keep your voice moderate and use headphones for calls or media. Discuss in designated areas, such as phone booths or meeting rooms. Being mindful of noise helps you learn how to maintain a productive workspace atmosphere in shared workspaces.

Suggested read: How to create a productive and engaging workspaces for your employees?

Pro Tip: If you need to take frequent calls, choose a quieter spot or use a coworking space with designated phone booths. Noise-cancelling headphones can also minimize distractions while allowing you to stay focused.

2. No Messiness in Shared Areas

Problem: Leaving personal items, trash, or unwashed dishes in communal spaces can create clutter and cause inconvenience to others. Maintaining cleanliness in the rapidly growing shared spaces is crucial for a sustainable and productive work environment. A cluttered environment can negatively impact focus and productivity, making it harder to work efficiently.

Solution: Dispose of trash properly and keep the shared spaces tidy. This practice shows respect for coworkers and maintains a pleasant environment.

Pro Tip: Follow the “leave no trace” principle—always leave your workspace as clean and organized as you found it. A tidy environment promotes productivity and professionalism.

3. No Resource Hogging

Problem: Overusing shared amenities like meeting rooms, printers, or kitchen facilities can prevent others from accessing them when needed. Balancing the right mix of offerings is crucial for profitability in coworking spaces. Too many private offices may turn the space into an executive office setup, while too few may fail to meet demand. Coworking spaces should focus on designing flexible and modular spaces, incorporating event areas, and optimizing resource distribution to ensure fair access.

Solution: Be considerate by adhering to time limits for shared resources. Reserve meeting rooms in advance and conclude sessions promptly. This ensures fair access for all members.

Pro Tip: Set calendar reminders to wrap up meetings on time. If a space is in high demand, book in advance and be prepared with an alternative plan in case of last-minute changes while easily maximizing shared resources in coworking spaces.

Also read: Challenges faced by coworking spaces

4. No Overstepping Boundaries

Problem: Intruding into others’ workspaces or viewing their screens can lead to discomfort and privacy breaches. Coworking spaces align with modern work trends by offering flexibility, shared resources, and professional networking opportunities. These spaces empower professionals by providing access to productivity tools and cost-efficient solutions. Respecting personal space is crucial in a shared environment, ensuring everyone can work comfortably without interruptions.

Solution: Respect personal space by maintaining a reasonable distance and refrain from borrowing items without permission. To learn how to balance collaboration and privacy in coworking spaces, approach others considerately, and ensure they’re open to interaction.

Pro Tip: Use subtle cues like using headphones or positioning a “busy” sign to indicate when you’re deep in work mode. When approaching someone, ask, “Is this a good time to chat?” instead of interrupting their flow.

5. No Networking Overkill

Problem: While networking is a key benefit of coworking, being overly aggressive or intrusive can be off-putting. A successful coworking space thrives on well-managed operations, community engagement, and continuous improvement. Hosting community events fosters collaboration, and offering flexibility, such as 24/7 access and multi-location options, keeps members satisfied. Regular monitoring, feedback collection, and financial audits help maintain a high standard, ensuring the coworking space remains a preferred choice for professionals.

Solution: Build connections organically. Engage in casual conversations and participate in community events, but be mindful of others’ focus and time. Allow relationships to develop naturally without forcing interactions.

Pro Tip: Instead of forcing connections, engage in community activities like coffee breaks or networking events. A simple “What are you working on?” can be a great way to learn to network effectively in coworking spaces.

Suggestd read: How to run a successful coworking space?

How avoiding these 5 NO’s makes you a better coworker?

By avoiding these common pitfalls, you contribute to a respectful and efficient coworking environment, enhancing the experience for yourself and others. A more mindful approach leads to the following:

• Improved community relationships – Coworking spaces thrive on collaboration and networking. Studies show that coworking environments encourage mentorship and partnerships, fostering a strong sense of community.
• Enhanced focus and productivity for all – Research indicates that a structured work setting with access to high-speed internet, meeting rooms, and professional amenities significantly improves efficiency compared to working from home. The energy of like-minded professionals further boosts motivation and innovation.
• Long-term positive impressions on clients and team members – A well-maintained and organized workspace leaves a lasting impression. Companies operating from coworking spaces benefit from better employee satisfaction, flexible work arrangements, and professional branding advantages.

By staying mindful of these aspects, you ensure that coworking remains a productive, collaborative, and inspiring space for all.

BHIVE’s role in Promoting a positive coworking environment

BHIVE maintains professional, etiquette-driven workspaces to ensure a positive coworking environment for professionals. Unique features include quiet zones, dedicated networking areas, and clean facilities. BHIVE offers professional, well-managed coworking spaces with quiet zones, clean facilities, and networking opportunities for seamless collaboration.

Also read: Rules for coworking spaces

Conclusion

BHIVE offers professional and well-managed coworking spaces with quiet zones, clean facilities, and networking opportunities for seamless collaboration. Visit BHIVE Workspaces to explore locations and amenities. Embracing these best practices fosters a positive coworking culture.

Looking for a coworking space that values etiquette and productivity? You can also explore day pass and bulk day pass options by BHIVE, and get a chance to be a part of BHIVE community and experience various amenities.

Get in touch with us to schedule a visit to your nearest BHIVE.

FAQs