How to choose a Managed Office Space?

By Published On: April 2nd, 2024Categories: Managed Office9.5 min read
how to choose a managed office space?

This article gives tips on how to choose a managed office space for your team!

One of the most important considerations a business must make is selecting the appropriate office space, as it has a big impact on growth, productivity, and overall success. Managed office spaces have become a popular and adaptable alternative in today’s fast-paced and constantly changing corporate world, providing many benefits over standard office leases. But it might be difficult when it comes to how to choose a managed office space when there are so many possibilities available. By offering a thorough examination of all the important aspects to take into account when selecting a managed office space, this extensive guide seeks to streamline the procedure.


  • The Aspect of Location
  1. Proximity to Your Desired Market
  2. Accessibility of Transportation
  3. Surrounding Amenities
  • Space and Flexibility Considerations
  1. Current and Future Headcount
  2. Office Design and Layout
  3. Flexibility and Scalability
  • Services and Amenities Provided
  1. Shared Resources
  2. Infrastructure Technology
  3. Extra Services
  • Opportunities for Community and Networking
  1. Social Gatherings
  2. Coworking Spaces and Shared Workspaces
  3. Community Engagement 
  • Cost and Contract Considerations
  1. All-inclusive Pricing
  2. Lease Conditions and Adjustability
  3. Additional Fees
  • Reputation and Client Reviews
  1. Online Testimonials and Reviews
  2. Industry Reputation
  3. Quality of Customer Service
  • Safety and Security Measures
  1. Access Control
  2. Monitoring and Surveillance
  3. Emergency Preparedness


The Aspect of Location

One of the most important things to think about when choosing a managed office space is its location, which can have a direct impact on how easily accessible, visible, and appealing your company is to customers and staff alike.

Proximity to Your Desired Market

For your company, being close to your target market might make all the difference. Situated near your clientele can make client meetings easier, speed up response times, and raise awareness of your business in the neighborhood. Consider the demographics and concentration of your target market in the surrounding areas while assessing possible locations. Don’t forget to take your clients’ convenience into account when planning their route; make sure the managed office space is both conveniently located and easily accessible.

Accessibility of Transportation

When choosing a managed office space, accessibility is important since it affects the commute for both your clients and employees. Seek out managed office spaces that are conveniently located near main thoroughfares, airports, and public transportation options like buses, trains, and subways. This will simplify customer visits and business travel in addition to providing convenience for your team. To accommodate individuals who drive to work, take into account the availability of parking facilities, either on-site or in the surrounding area.

Surrounding Amenities

Your employees’ general level of satisfaction and productivity can be greatly impacted by the local amenities. Your staff may have a better work-life balance in managed office spaces situated near a variety of amenities like banks, restaurants, cafes, shopping malls, gyms, and entertainment venues. These facilities can further improve the entire work experience by providing practical choices for client meetings or team-building exercises.


Space and Flexibility Considerations

Managed office spaces come in a variety of sizes and configurations to meet a broad spectrum of business demands. To guarantee a smooth transition and growth, it’s critical to take into account both your present and future needs when estimating your space requirements.

Current and Future Headcount

The size of your current workforce and projected expansion during the lease term are among the most important things to take into account. Take a close look at your present workforce size as well as any anticipated expansion or possible layoffs in the near future. Consider your team members’ individual duties and responsibilities as well since different job activities could necessitate different amounts of space. Sales teams, for example, might benefit from open collaboration spaces, but software developers or attorneys would need more secluded and quiet offices.

Office Design and Layout

Open-plan and private offices are the two basic layout options that managed office spaces normally provide. Selecting one of these layouts should be in line with the work style, culture, and nature of your organization. Open-plan designs encourage team members to work together, communicate, and build a feeling of community, whereas private offices offer a quieter, more concentrated setting that is perfect for companies that need to maintain secrecy or have few outside interruptions.

Flexibility and Scalability

The scalability and flexibility of managed office spaces are one of their main benefits. You might need to modify your space requirements as your organization expands or contracts. Seek out managed office space providers who provide you with easily adjustable lease periods and the freedom to grow or shrink your workplace without major expenses or inconveniences. This adaptability can be quite useful in helping you adjust smoothly to evolving business requirements.


Services and Amenities Provided

A variety of facilities and services are frequently offered by managed office spaces with the aim of improving company convenience, teamwork, and production.

Shared Resources

Shared amenities, including kitchens, break rooms, conference rooms, and meeting rooms, are available in many managed office locations. These shared areas can save expenditures for individual organizations while greatly increasing team member productivity and collaboration. The quality and accessibility of these shared resources, together with any reservations or guidelines in place to guarantee equitable and effective use, should all be taken into account while assessing possible solutions.

Infrastructure Technology

A dependable and modern IT infrastructure is crucial for business operations in the modern digital world. Make sure the managed office space has secure networks, contemporary IT support, and fast internet access to meet your business’s technological needs. Ask about any backup systems or backup plans that are in place to lessen any possible downtime or service interruptions.

Extra Services

Some extra services are frequently offered by managed office spaces to help your staff save time and simplify daily tasks. These services could include cleaning, administrative support, mail handling, and reception services. Assess the extent and caliber of these services, together with any related ex penses, to ascertain whether they suit your company’s needs and financial constraints.


Opportunities for Community and Networking

The opportunity for networking and a sense of community that managed office spaces offer is one of their special advantages.

Social Gatherings

For their tenants, a lot of managed office space providers host social events, training, and networking opportunities. These gatherings can be beneficial for networking, cultivating business partnerships, and learning about the sector from other experts. Find out about the events’ frequency and nature, the chance to present your own company or area of expertise, etc.

Coworking Spaces and Shared Workspaces

Shared workspaces, often known as coworking spaces, are a component of some managed office spaces that can let individuals and businesses meet and share expertise. These cooperative areas can stimulate originality, inventiveness, and possible alliances or teamwork.

Community Engagement 

Assess the managed office space provider’s efforts to foster a supportive and engaging community. A strong sense of community can foster networking possibilities, improve the work atmosphere, and possibly result in commercial partnerships or recommendations. Seek service providers who proactively promote community involvement via online forums, pooled resources, or social gatherings.


Cost and Contract Considerations

Even though managed office spaces have many advantages, you need to carefully consider the associated fees and contract terms to make sure they match your needs as a business and your budget.

All-inclusive Pricing

An all-inclusive price structure, which usually covers rent, utilities, maintenance, and extra services, is provided by many managed office spaces. It’s essential to comprehend this pricing structure to prevent unforeseen fees or hidden expenses that could put pressure on your finances. To ensure you make an informed choice, make sure you ask about the precise contents and any possible exclusions.

Lease Conditions and Adjustability

A flexible lease will allow you to change your needs for space as needed without paying a lot of extra fines or fees. This adaptability can be especially crucial for companies that plan to develop or undergo changes soon. To make sure they fit with your long-term goals, take into account the lease’s duration as well as any renewal or termination provisions.

Additional Fees

Even if managed office spaces try to offer everything, there could be other costs to take into account. These may include parking fees, access fees after hours, or charges for utilizing common areas like conference rooms and printers. To avoid unpleasant surprises, make sure you ask about any possible additional costs up front and account for them in your total cost estimates.


Reputation and Client Reviews

It is important to look into the reputation of the provider and get feedback from previous or current clients before deciding to rent managed office space. This can assist you in identifying possible areas of concern and helping you make an informed decision.

Online Testimonials and Reviews

Online evaluations and quotes from other companies that have rented from the managed office space provider can offer insightful information about customer happiness, service excellence, and possible areas for development. Keep an eye out for any recurring themes, typical compliments, or grievances, as these might provide you with an idea of the provider’s advantages and disadvantages.

Industry Reputation

Examine the managed office space provider’s standing in the market by speaking with networking groups, trade associations, or other business experts. Whereas a supplier with a damaged image may arouse suspicions, a trustworthy company with a significant market presence can offer you confidence in their services and peace of mind.

Quality of Customer Service

Assess the level of customer care that the team managing the office space has to offer. In addition to ensuring that any problems or concerns are quickly resolved, responsive and attentive assistance can have a significant impact on your entire experience. Before making a purchase, think about contacting the supplier with questions to see how responsive they are and what kind of support they offer.


Safety and Security Measures

When choosing a managed office space, it is crucial to ensure the safety and security of your critical assets, clients, and staff.

Access Control

Ask about the visitor management systems, security guards, and key cards used as access control methods. By preventing unauthorized people from entering the building, these safeguards assist in shielding your company and its workers from possible dangers and unwanted entry.

Monitoring and Surveillance

Check to see if the managed office space has enough security patrols and CCTV cameras for monitoring and surveillance. These safeguards offer an extra degree of protection for your company’s assets and operations by identifying and thwarting possible threats.

Emergency Preparedness

Examine the emergency plans and procedures, including evacuation plans, fire safety precautions, and catastrophe recovery techniques, provided by the managed office space provider. In an emergency or other unanticipated circumstance, a supplier who is well-prepared can guarantee the security of your staff and reduce the amount of time that your business is interrupted.



Selecting the ideal managed office space is an important choice that can have a big impact on the success, expansion, and productivity of your company. You may choose a managed office space that supports a collaborative and productive work environment and fits your specific business needs by carefully weighing the pros and disadvantages of each option.

Spend some time carefully weighing your options, making inquiries, and negotiating conditions that best meet the aims and objectives of your business. You may establish an environment that is favorable for your company to flourish and achieve long-term success with well-managed office space. For more blogs like these, you can visit our website at BHIVE.

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