Hybrid work has changed the way companies do business—by giving us the best of both worlds: remote freedom combined with in-person collaboration. In 2018, 18,700 coworking spaces were operating globally— projected to increase to 22,400. With this growing number of hybrid work models, many companies have turned to managed workspaces. This allows employees to balance home and office work in the same workspace. They also ensure teams have the right tools and environments to collaborate with. 

Benefits of managed workspaces for hybrid teams

Flexibility and scalability

One of the biggest benefits of managed offices is that they can scale to meet business needs. These spaces let companies easily change the size of their office based on team growth or project needs. Here’s what they provide:

• Customizable Space Usage: The office can be expanded or contracted based on team size or project demands and no resource is wasted.
• Short-term Commitments: Flexible office solutions don’t require long-term contracts, thus making them ideal for the hybrid model.
• Flexibility for Progress: Rapid-growing businesses can move quickly from one space to another without having to move or renegotiate leases.

This flexibility allows organizations to remain competitive in a highly dynamic business environment while ensuring that their workspace stays current with their needs.

Access to premium amenities

Managed workspaces have become so popular because they concentrate on providing modern fixtures that aid productivity and employee motivation. They offer several great amenities to improve productivity and employee satisfaction, including:

• Well-equipped Meeting Rooms: These spaces have advanced audio-visual equipment, making them ideal for hybrid teams to seamlessly conduct virtual and in-person meetings.
• Collaborative Areas: These collaborative workspaces for hybrid teams provide open seating, brainstorming zones, and a place to relax and cultivate innovation and teamwork.
• Recreational Facilities: Breakout areas, gyms, or cafeterias exist in many managed workspaces, creating an environment that supports employee health and wellness.

These amenities improve the employee experience and save companies the hassle of managing these facilities.

Cost-effectiveness compared to traditional leases

Running a traditional office is very costly as there are upfront costs, utilities, and maintenance. Managed workspaces simplify budgeting with all-inclusive packages, offering:

• Reduced Overheads: Businesses only pay for the space and services they need.
• Maintenance-free Operations: The workspace provider cleans, repairs, and maintains the workspace, leaving you free to concentrate on your work.
• Access to High-end Infrastructure: Companies can have modern facilities without the need for heavy investment.

For small businesses and startups, these benefits of managed offices are ideal because they provide a quality solution without spending too much.

Also read: Financial benefits of managed office spaces

Features of managed workspaces supporting hybrid teams

Meeting rooms and collaborative spaces

Spaces for hybrid teams allow focused work and teamwork. Managed workspaces provide:

• Private Meeting Rooms: Video conferencing tools and whiteboards to combine remote and onsite employees seamlessly.
• Open Collaboration Areas: It allows brainstorming and teamwork, creating an environment for creating ideas.
• Event Spaces: Ideal for hosting workshops, training sessions, or team-building activities.

With these collaborative workspaces for hybrid teams, all employees, regardless of location, will feel connected and can be productive.

High-speed internet and tech support

Reliable technology is a must if hybrid teams are to function efficiently. Managed workspaces deliver:

• Fast, Secure Internet: Fast connections to support video calls, data sharing, and work out of the cloud.
• Dedicated IT Support: On-site technical assistance to minimise disruptions and get issues resolved quickly.
• Integrated Smart Tools: Smart booking systems and digital tools to handle workstations are available in many workspaces and help make workspaces as efficient as possible.

These tech-forward tools help connect remote and in-office work, making hybrid teams work better.

Day passes and flexible seating

The reason managed workspaces are so great in a hybrid world has to do with flexibility. They offer:

• Day Pass Options: Employees can use the workspace on an as-needed basis, avoiding unnecessary costs.
• Hot Desking: Flexible seating arrangements where any available desk is picked by employees, supporting a dynamic work environment.
• Dedicated Spaces: For teams requiring consistency, managed offices also provide reserved seating or team pods.

These office solutions for remote and onsite teams ensure your organization can always adapt its workplace to satisfy varying employee preferences and schedules.

Examples of managed workspaces for hybrid teams

Many companies have shown how managed workspaces can support hybrid teams effectively. Here are some real-life examples:

HubSpot: HubSpot’s flexible hybrid model allows employees to either work from home or come to the office. What that does is provide convenience for them, and space to collaborate when needed.

Grammarly: Grammarly follows a remote-first setup, with the occasional office space serving as a collaboration hub. These spaces are used for team discussion and creative sessions, balancing the remote work.

The examples above are evidence that for hybrid teams to succeed, managed workspaces give them the flexibility and resources they need while maintaining the benefits of remote and in-office work.

Suggested read: Why choose BHIVE managed office spaces?

Conclusion

Managed workspaces help office workers balance the need for on-site and remote work by providing flexible office solutions, access to premium amenities, and cost savings. With their adaptability, they also have advanced facilities to create a productive and collaborative environment for companies to run their businesses. To experience these benefits firsthand, contact BHIVE Workspace and discover how our range of flexible office spaces, from dedicated desks to private offices, can empower your hybrid team.

Looking for a workspace that works for your hybrid team? Explore our managed office solutions and schedule a call to visit the desired BHIVE center!